Wedding production schedule | HFT | Florida International University, Modesto A. Maidique Campus


Create a Production Schedule in half-hour increments for a wedding reception based on the requirements below. Each line item is worth the indicated points. Remember, it’s much easier to work backwards with a production schedule! I’ve gone ahead and noted the doors open time on the template below.

· You may start your move-in at 9:00 a.m. and the reception begins at 6:30 p.m. (2 points)

· The bride’s mom wants to do a final walk-through 30 minutes before the reception opens to the guests and wants everything finished and ready to go by then. (2 points)

· The caterer has a set-up crew of 3 and will need 1 hour to set up three buffet stations in the center of the room. She will also be setting up 50 dinner tables of 8 and will need 1½ hours to set and dress them plus 1 minute per chair to install the chair covers. Hint: keep in mind you have 3 people who will install chair covers! (5 points)

· The décor provider has a set-up crew of 5 and will need 3 hours to install backdrops and draping around the perimeter of the room and 1½ hours for decorating the stage with pillars, flowers, and draping. The stage decorating must be done after the lighting is installed.  (3 points)

· The technical provider has a set-up crew of 4 and will need 2 hours to install the lighting and this must be done after the stage and dance floor have been installed, but before the buffets and tables have been positioned. (3 points)

· The rental provider has a set-up crew of 2 and needs 1 hour to install the dance floor. (2 points)

· You have booked a 5-piece band for the reception. They have a set-up crew of 3 and need 2 hours to set up their equipment on stage. The set-up crew also needs 30 minutes for their sound check before the band’s 30-minute rehearsal starting 1½ hours before the event. (3 points)

Discussion questions:

  1. What are the      consequences if one or more of these providers were to arrive later or      earlier than scheduled? (10 points)
  2. What are the      consequences if the installation cannot begin until noon? (10 points)
  3. What are the      consequences if there is one less person on each crew? (10 points)

*Answer these questions in detail. Each is worth 10 points, which adds up to more than half your grade on this assignment.  

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